Senior design expertise whenever you need it
Ongoing design partnership for B2B SaaS companies that need consistent design capacity. We become your dedicated design team on a flexible monthly retainer — no hiring, no overhead, just senior designers when you need them.
Is lack of design capacity slowing your SaaS growth?
Stop waiting months to hire designers you can't afford
Your product roadmap is full. Marketing needs assets. Sales needs collateral. But your design team (if you have one) is maxed out. Hiring takes 3-6 months, costs $120K+ annually, and you're not even sure you need someone full-time.
Meanwhile, projects pile up. Features ship without proper design. Marketing campaigns get delayed. Your team is frustrated using Canva templates that look amateur. Freelance designers disappear or deliver inconsistent work.
Design capacity isn't a hiring problem — it's an access problem. Growing SaaS companies don't need another full-time employee — they need a dedicated design partner with senior-level expertise exactly when they need it.
Polybox is an ongoing design partnership for B2B SaaS companies — your dedicated design team without the hiring risk, management overhead, or long-term commitment.
The process
We learn your brand, product, goals, and workflow. Get access to your tools (Slack, Figma, project management), review existing design assets, and align on priorities.
Each month, you submit design requests through our system. We prioritize based on your goals, estimate hours, and communicate timelines clearly.
We design, you review, we iterate. Work happens asynchronously in your tools — feels like a dedicated internal design team. Most requests completed within 2-5 business days depending on complexity.
Unused design hours roll over (up to 1 month). Need more capacity? Upgrade anytime. Scaling down? Adjust next month. Completely flexible to match your SaaS growth.
Timeline: Immediate start after onboarding. Month-to-month design retainer, cancel anytime.
Choose Your Design Partnership Package
Basic
Perfect for early-stage SaaS companies with occasional design needs — brand updates, marketing assets, or light product design work.
- 15 design hours per month
- Async communication via Slack
- 2-5 day turnaround on most requests
- Brand & marketing design focus
- Monthly rollover (up to 1 month unused hours)
- Pause or cancel anytime
Best for: Pre-seed to Seed SaaS companies with light, recurring design needs who can't justify a full-time designer yet.
Growth
Comprehensive design support for growing SaaS teams — product design, marketing assets, sales collateral, and everything in between.
- 40 design hours per month
- Dedicated designer assigned to your account
- Priority turnaround (1-3 days on most requests)
- Slack integration (feels like internal team)
- Product + marketing + brand design
- Monthly strategy calls
- Figma file organization
- Monthly rollover (up to 1 month unused hours)
- Pause or cancel anytime
Best for: Seed to Series B SaaS companies with consistent design needs across product, marketing, and sales who need senior capacity without hiring overhead.
Enterprise
A dedicated design team embedded in your SaaS company — unlimited design requests, faster turnarounds, and strategic design leadership.
- Unlimited design requests
- Dedicated senior designer(s)
- 24-48 hour turnarounds on priority requests
- Full integration into your workflow (Slack, project tools, meetings)
- Product + marketing + brand + system design
- Weekly strategy calls
- Design system maintenance
- Team training & design ops support
- Custom SLA agreements
- Pause or cancel anytime
Best for: Series B+ SaaS companies with high-volume design needs, multiple products, or distributed teams who need enterprise-level design support and strategic partnership.
All design partnership packages include: Senior-level designers (8+ years experience) • Unlimited revisions • Source files • Brand consistency • Fast async communication • Month-to-month flexibility
What makes us different
Senior designers, not junior freelancers.
You work with experienced designers who've shipped products for B2B SaaS companies at scale. No junior designers, no outsourced work, no inconsistent quality. Just senior-level design work, every time.
We embed into your team's workflow.
We join your Slack, use your tools, and feel like internal design team members. No lengthy email threads, no waiting for meetings, no agency bureaucracy. Just fast, async collaboration.
Completely flexible — scale up or down monthly.
Busy month? Upgrade. Slow quarter? Downgrade. Need to pause? Do it. No long-term contracts, no penalty fees, no pressure. Design capacity on retainer that matches your actual SaaS growth.
Is this right for you?
Your stage:
- Pre-seed to Seed: Basic design retainer
- Seed to Series B: Growth design retainer
- Series B+: Enterprise dedicated design team
Industries we specialize in:
- B2B SaaS
- Fintech
- Healthcare Tech
- Developer Tools
- MarTech
- Technical products with ongoing design needs across product, marketing, and brand.
You're a good fit if:
- Hiring a full-time designer takes too long or costs too much
- Your current designer is overwhelmed and design projects are delayed
- Freelance designers are inconsistent or disappear mid-project
- You need design as a service across multiple areas (product, marketing, brand)
- You want senior-level design work without senior-level salaries
- You need flexibility to scale design capacity up or down monthly
- You've tried design subscription services and need more strategic depth
Common questions
Design subscription services like DesignJoy or Penji offer fast turnaround on simple tasks — social graphics, basic layouts, quick edits. An ongoing design partnership gives you a dedicated senior designer who learns your product, your brand, and your business context. We handle complex work — product UI, pitch decks, full campaign systems — not just task queues. You get strategic thinking, not just execution speed.
A senior product designer costs $120K-$180K annually before benefits, equipment, and management time. Hiring takes 3-6 months. Our Growth retainer ($8,000/month) gives you 40 hours of senior design work with no hiring process, no overhead, and the ability to pause or cancel anytime. You also get breadth — we cover product, marketing, and brand design, not just one specialty.
Our design partnerships work best for B2B SaaS companies between pre-seed and Series B+ who need consistent design output across product, marketing, and brand — but can't justify a full-time design hire, or need senior-level expertise their current team doesn't have. Common scenarios: growing startups shipping fast, marketing teams without designers, and product teams with overflow work.
Anything design-related: website pages, product screens, marketing graphics, pitch decks, brand assets, social templates, sales collateral, etc. If it requires design work, it's a request.
Yes — that's one of the main advantages of a design partnership over hiring a specialist. Most in-house designers are either product-focused or marketing-focused. We cover both: product UI, onboarding flows, and design systems alongside pitch decks, sales collateral, campaign assets, and brand work. One team, every design need.
You submit requests, we estimate hours, and track time transparently. Most requests (social graphics, landing pages, deck slides) take 2-5 hours. Larger projects (full websites, complex product features) are broken into phases. You always know where hours are going.
Basic design tier: 2-5 days. Growth tier: 1-3 days. Enterprise tier: 24-48 hours for priority requests. Complex design projects take longer, but we communicate timelines clearly upfront.
Yes. We integrate into Slack, Figma, Asana, Notion, or whatever tools you use. We adapt to your workflow, not the other way around.
Growth and Enterprise tiers include regular calls (monthly or weekly). Basic tier is primarily async, but we can schedule calls if needed. All tiers include Slack for quick questions.
Unused hours roll over to the next month (up to 1 month). This gives you flexibility for lighter months without losing value.
You can upgrade to the next tier mid-month, purchase additional hour blocks, or we'll recommend upgrading for the following month based on your needs.
Yes. Month-to-month, no long-term contracts. Cancel anytime with notice before your next billing cycle. Pause for up to 3 months if you need a break.
Ready to get consistent SaaS design capacity?
Book a free 30-minute strategy call. We'll discuss your design needs, team size, and which design partnership package makes sense — no sales pitch, just honest advice on whether a retainer is right for you.